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International partnership agreements

Guideline for the Conclusion of Bilateral Agreements

There are different types of in­ter­na­tio­nal partnership agreements.

 

In general, partnerships with in­ter­na­tio­nal universities can be categorized as follows:

  • University-wide Agreements (Strategic Partnerships)
  • Faculty-wide Agreements
  • Student Exchange Agreements
  • Erasmus+ Inter-Institutional Agreements

Learn more about the processes to be followed when concluding bilateral agreements at TU Dort­mund University and what support you will receive.

Kooperationsvertrag mit Stift © Jane Artmann​/​TU Dort­mund

The conclusion of an agreement on university level is usually based on previous contacts of researchers of several faculties and/or institutes with the corresponding in­ter­na­tio­nal cooperation partner. Cross-faculty agreements can also be concluded for strategic reasons.

Which criteria should be met for a cooperation on university level?

  • suitable partners are internationally recognized foreign institutions;
  • the cooperation must be feasible for a duration of at least five years;
  • the funding must be secured at least for a medium term;
  • the cooperation must be implemented between at least two faculties or institutes of the university, both in research and teaching;
  • there is a planned and subject-specific exchange of knowledge, research, lecturers/university teachers and students.

Which further aspects should be considered in regard to the choice of cooperation partners?

When choosing cooperation partners, due to limited resources it is recommended to consider whether the targeted university adds to the further development of the subject-specific profile of TU Dort­mund University.  It is also advisable to focus on partners with considerable strategic importance.

Which procedural steps need to be taken to conclude an agreement on university level?

While the procedure itself is guided by the International Office, the Rectorate is responsible for the implementation of the cooperation agreement in close collaboration with the corresponding faculties. The International Office also coordinates the reporting to the governing bodies of the university.

Does the signing of the cooperation agreement involve a financial subsidy?

No financial support is involved in the successful conclusion of the agreement.

After legal assessment of the draft agreement, the International Office presents the proposal to the Rector. If he agrees with the draft agreement, the International Office receives the signed agreement. After the partner institution has signed the agreement, the original agreement must be  sent back to the International Office.

 

 

 

Concluding an in­ter­na­tio­nal partnership agreement on faculty level is the recommended option for the sole cooperation of one faculty with a faculty or an institute of the in­ter­na­tio­nal partner institution.

Which criteria should be met for a partnership on faculty or institute level?

  • suitable partners are internationally recognized foreign institutions;
  • the cooperation must be feasible for a duration of at least five years;
  • the funding must be secured at least for a medium term;
  • there is a planned and subject-specific exchange of knowledge, research, lecturers/university teachers and students;
  • a contact person needs to be appointed in the corresponding faculty who coordinates the content of the cooperation agreement (e.g. selection procedures for the outgoings, accommodation and support for the incomings).

Funding

No financial support is involved in the successful conclusion of the agreement.

Which procedural steps need to be taken to conclude an agreement on faculty/institute level?

While the procedure itself is guided by the International Office, the Rectorate is responsible for the implementation of the cooperation agreement in close collaboration with the corresponding faculty or institute.

The following documents need to be submitted to the International Office via e-mail:

  • a draft agreement, based on the provided agreement template and drafted together with the cooperation partner
  • a short report with an elaboration of the already implemented and planned activities, together with the contact persons for the coordination of the cooperation (complete contact details including e-mail address)
  • an approval of the cooperation agreement by the corresponding dean (submission in form of an e-mail is sufficient)

After legal assessment of the agreement, the International Office presents the proposal to the Vice-Rector International Affairs. If she agrees with the draft  agreement, the International Office receives the signed draft agreement. After the partner institution has signed the agreement, the original agreement must be sent back to the International Office.

 

Student Exchange Agreements

Concluding a student exchange agreement on faculty level is the recommended option if a faculty aims to cooperate with a faculty or an institute of the in­ter­na­tio­nal partner institution but wants to focus exclusively on the exchange of students.

Which criteria should be met for a partnership on faculty or institute level?

  • suitable partners are internationally recognized foreign institutions;
  • the cooperation must be feasible for a duration of at least five years;
  • the funding must be secured at least for a medium term;
  • a contact person needs to be appointed in the corresponding faculty who coordinates the content of the cooperation agreement (e.g. selection procedures for the outgoings, accommodation and support for the incomings).

Funding

No financial support is involved in the successful conclusion of the agreement.

Which procedural steps need to be taken to conclude a student exchange agreement on faculty/institute level?

While the procedure itself is guided by the International Office, the Rectorate is responsible for the implementation of the cooperation agreement in close collaboration with the corresponding faculty or institute.

The following documents need to be submitted to the International Office via e-mail:

  •  a draft agreement, based on the provided agreement template and drafted together with the cooperation partner
  • a short report with an elaboration of the already implemented and planned activities, together with the contact persons for the coordination of the cooperation in both institutions (complete contact details including e-mail address)
  • an approval of the cooperation agreement by the corresponding dean (submission in form of an e-mail is sufficient)

After legal assessment of the draft agreement, the International Office presents the proposal to the Vice-Rector International Affairs. If she agrees with the agreement, the International Office receives the signed draft agreement. After the partner institution has signed the agreement, the original agreement must be sent back to the International Office.

The conclusion of an Inter-Institutional Agreement regulates the exchange of students and lecturers to eligible universities in the 27 EU Member States, Iceland, Liechtenstein, Northern Macedonia, Norway, Serbia, Turkey and the United Kingdom within the framework of the European education program Erasmus+ (2014-2020).

What are the criteria for concluding an Erasmus+ Inter-Institutional Agreement?

  • the Erasmus Departmental Coordinator selects suitable partners;
  • the partner university has a valid European University Charter (ECHE),
  • the Erasmus Departmental Coordinator has clarified the contents with the partner university (e.g. language level, duration of the student and/or lecturer exchange)

What other aspects should one consider when selecting cooperation partners?

When choosing cooperation partners, it is advisable to make sure that the study contents at the partner university match those of TU Dort­mund University as much as possible, so that students can easily obtain recognition of their academic achievements abroad. Furthermore, it is advisable to choose the partner universities in such a way that an active exchange in both directions can be expected.

Which procedural steps are necessary to conclude an Inter-Institutional Agreement?

Each faculty has an Erasmus Departmental Coordinator who is responsible for the exchange within the faculty. He/she sends the completed contract template by e-mail to Hella Koschinski, International Office.

All Inter-Institutional Agreements are signed centrally by the Erasmus Institutional Coordinator in the International Office and sent to the partner university. Once the agreement has been signed by both parties, the faculty will automatically receive a copy of the agreement.

The Inter-Institutional Agreements must be concluded before the beginning of an academic year and for several academic years (the maximum end date is, however, determined by the respective EU program duration - currently the academic year 2020/2021!)

Soon, new agreements can be concluded for the successor program Erasmus, which is scheduled to take effect for seven years starting in 2021. The new contract forms are still in the test phase, as in future they will be created, signed and sent out exclusively in digital form.

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Location & approach

The campus of TU Dort­mund University is located close to interstate junction Dort­mund West, where the Sauerlandlinie A 45 (Frankfurt-Dort­mund) crosses the Ruhrschnellweg B 1 / A 40. The best interstate exit to take from A 45 is "Dort­mund-Eichlinghofen" (closer to Campus Süd), and from B 1 / A 40 "Dort­mund-Dorstfeld" (closer to Campus Nord). Signs for the uni­ver­si­ty are located at both exits. Also, there is a new exit before you pass over the B 1-bridge leading into Dort­mund.

To get from Campus Nord to Campus Süd by car, there is the connection via Vogelpothsweg/Baroper Straße. We recommend you leave your car on one of the parking lots at Campus Nord and use the H-Bahn (suspended monorail system), which conveniently connects the two campuses.

 

TU Dort­mund University has its own train station ("Dort­mund Uni­ver­si­tät"). From there, suburban trains (S-Bahn) leave for Dort­mund main station ("Dort­mund Hauptbahnhof") and Düsseldorf main station via the "Düsseldorf Airport Train Station" (take S-Bahn number 1, which leaves every 20 or 30 minutes). The uni­ver­si­ty is easily reached from Bochum, Essen, Mülheim an der Ruhr and Duisburg.

You can also take the bus or subway train from Dort­mund city to the uni­ver­si­ty: From Dort­mund main station, you can take any train bound for the Station "Stadtgarten", usually lines U41, U45, U 47 and U49. At "Stadtgarten" you switch trains and get on line U42 towards "Hombruch". Look out for the Station "An der Palmweide". From the bus stop just across the road, busses bound for TU Dort­mund University leave every ten minutes (445, 447 and 462). Another option is to take the subway routes U41, U45, U47 and U49 from Dort­mund main station to the stop "Dort­mund Kampstraße". From there, take U43 or U44 to the stop "Dort­mund Wittener Straße". Switch to bus line 447 and get off at "Dort­mund Uni­ver­si­tät S".

 

The H-Bahn is one of the hallmarks of TU Dort­mund University. There are two stations on Campus Nord. One ("Dort­mund Uni­ver­si­tät S") is directly located at the suburban train stop, which connects the uni­ver­si­ty directly with the city of Dort­mund and the rest of the Ruhr Area. Also from this station, there are connections to the "Technologiepark" and (via Campus Süd) Eichlinghofen. The other station is located at the dining hall at Campus Nord and offers a direct connection to Campus Süd every five minutes.

 

The AirportExpress is a fast and convenient means of transport from Dort­mund Airport (DTM) to Dort­mund Central Station, taking you there in little more than 20 minutes. From Dort­mund Central Station, you can continue to the university campus by interurban railway (S-Bahn). A larger range of in­ter­na­tio­nal flight connections is offered at Düsseldorf Airport (DUS), which is about 60 kilometres away and can be directly reached by S-Bahn from the university station.

 

The facilities of TU Dort­mund University are spread over two campuses, the larger Campus North and the smaller Campus South. Additionally, some areas of the university are located in the adjacent "Technologiepark".

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