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In the Erasmus+ program you first apply for an exchange place in your department, then you register with the International Office for official admission to the program and to receive the mobility grant. In addition, each partner university has its own application procedure that you have to go through. To make sure that you know exactly what to do and when during this process, please read the following three steps carefully.

The application for an Erasmus+ place is slightly different in each department. You can find out how exactly on the respective department's website (in the case of students studying to become teachers, this can be several departments). Many departments regularly offer information events on studying abroad - look out for notices, invitations by e-mail and keep an eye on your department's homepage.

Under Erasmus+ partner universities, the International Office has compiled important links to all partner universities, to the department's websites with the application criteria, the selection procedure, the deadlines and the application itself.

The application criteria are usually motivation, language competence and academic performance.

For a successful study abroad, make sure that you already have a good knowledge of the foreign language prior to your departure. You can also find information about improving your language skills on our website Checklist for your stay abroard.

Although Switzerland no longer participates in the Erasmus+ program, bilateral exchanges outside of Erasmus+ are possible (often, the same application formalities apply).

Once you have been selected by your department for the Erasmus+ program, you must submit the Online Acceptance Form, which is also the application for an Erasmus+ mobility grant. For the academic year 2023/2024 (winter semester 2023/2024 and summer semester 2024) the deadline is 31 March 2023.

Online Acceptance Form

  1. Fill out online
  2. Submit online
  3. Print and sign
  4. Get the signature of your Erasmus+ Departmental Coordinator
  5. Send it by mail to the International Office (Referat Internationales, Erasmus Outgoings, Emil-Figge-Straße 61, 44227 Dortmund) or drop it in the mailbox in front of the building.
  6. If you have a disability or a chronic illness, please inform us by email to erasmus-outgoingstu-dortmundde (here are additional funding possibilities)
  7. If you are going abroad with your child/children, please let us know by emailing erasmus-outgoingstu-dortmundde (additional funding opportunities are available here)

You will receive a confirmation by e-mail and the following documents will be sent to you by mail:

  • Letter of Acceptance
  • Grant Agreement with the notification of the amount of the mobility grant for the academic year in which the exchange takes place
  • Certificate of the study abroad in German (e.g. for a leave of absence via the Student Registration Office)

Please have a look at the Erasmus+ Student Charter to learn more about the rights and obligations of Erasmus+ outgoings.

To register please check the information on the website of your host university (usually under "International Office") and carry out the steps for registration there yourself. You are not automatically registered!

Your Erasmus+ Departmental Coordinator needs to nominate you in advance at the host university.

The host university often requires proof of language proficiency and an English Transcript of Records.  You can request for the English Transcript of Records (translation) and the feedeback can take up for 4 weeks - please note this because of the deadlines.  Please read this information on our website Checklist for your Stay Abroad.


E-mail Inquiries

General inquiries: going-abroad
Erasmus+ study abroad: erasmus-outgoings

Office Hours

(Only) Erasmus+ Study Abroad:

Office hours via telephone/zoom: by prior arrangement
Tel.: 0231 755-6247

Office hours in presence: only with appointment
Tue 9:00-12:00

General Inquiries - Outgoings (Studies/Internships/Short Programs):

No Office Hours:  Please note that the office hours will not take place for three weeks beginning 1.10. Afterwards they will only take place 1x/week until the end of the winter semester. If you have any questions we suggest that you take advantage of the office hours in September (see below).

Office hours (through 30.9.) via telephone/Skype/Zoom: without appointment, open
Tel.: 0231 755-4728 / Skype: laura-hope
Mon 13:00-15:30      
Tue   9:00-11:30        
Wed  13:00-15:30    

Office hours (through 30.9.) in presence: only with an appointment
Wed 9:00-11:30