Erasmus+ Staff Mobility
The EU education program Erasmus+ has been promoting cross-border mobility of students and university academic and non-academic staff since 1987. In addition, diverse cooperation and partnership programs offer far-reaching opportunities for institutional exchange between universities in Europe and worldwide.
Non-academic staff and Erasmus Departmental Coordinators of TU Dortmund University can apply for an Erasmus Mobility Grant.
The next information session is going to take place on 8 November 2023 (registration Innerbetriebliche Weiterbildung | Arbeitsplatz Hochschule).
- non-academic staff of the administration and central institutions (e.g. Student Registration Office; faculties; university library; International Office)
- Erasmus+ Departmental Coordinators
27 Member States of the European Union (EU)
Belgium | Bulgaria | Denmark | Estonia | Finland | France | Greece | Ireland | Italy | Croatia | Latvia | Lithuania | Luxembourg | Malta | Netherlands | Austria | Poland | Portugal | Romania | Sweden | Slovakia | Slovenia | Spain | Czech Republic | Hungary | Cyprus
6 Program Countries outside the EU
Iceland | Liechtenstein | Northern Macedonia | Norway | Serbia | Turkey | United Kingdom
Partner Country: United Kingdom
In the new Erasmus + program generation (2021-2027), the United Kingdom will be eligible as a partner country. Due to the international opening of funding line KA131, outgoing mobilities from Germany to the UK for both staff and students will be eligible.
However, until May 2023, TU Dortmund University can continue to fund outgoing mobilities through the "old" Erasmus program generation (Call 2020)!
Further Partner Countries:
In perspective, TU Dortmund University can conclude Erasmus+ Inter-Institutional Agreements for selected partner universities in partner countries (outside the program countries) and thus enable faculty mobility. Which universities will be selected for this has not yet been determined.
- Internationalization of TU Dortmund University's work area by developing new processes and methods
- Professional exchange and new perspectives
- Strengthening of own competences
- Expansion and deepening of networks
- Work shadowing
- Job shadowing
- Participation in workshops and seminars
- Participation in so-called staff weeks
- Participation in language courses (recommendations)
Depending on the group of countries, the following uniform daily rates apply until the 14th funding day:
- Group 1 (Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, (United Kingdom)): EUR 180
- Group 2 (Austria, Belgium, Cyprus, France, Greece, Italy, Malta, Netherlands, Portugal, Spain): EUR 160
- Group 3 (Bulgaria, FYR of Macedonia, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Turkey): EUR 140
from the 15th to the 60th day of support, the support amounts to 70 percent of the daily rate:
- Group 1 (Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom): EUR 126
- Group 2 (Austria, Belgium, Cyprus, France, Greece, Italy, Malta, Netherlands, Portugal, Spain): EUR 112
- Group 3 (Bulgaria, FYR of Macedonia, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Turkey): EUR 98
Travel expenses | Unit costs for outward and return journey
In addition to the daily rates, travel costs are added depending on distances between the starting point and destination of the mobility, which are determined uniformly using the Distance Calculator. Reimbursment per stay and depending on the distance with the amounts listed below. Furthermore, additional funding is possible within the framework of individual support for sustainable travel in the course of "Green Travel". Eligible are all participants who need longer time for the trip due to the use of sustainable means of transport. You can also receive up to 4 additional days of funding under the individual support if you need longer time for the trip due to the use of sustainable means of transport.
- 10 - 99 km: 20 EUR
- 100 - 499 km: 180 EUR (for "Green Travel": 210 EUR)
- 500 - 1,999 km: EUR 275 (for "Green Travel": 320 EUR)
- 2,000 - 2,999 km: EUR 360 (for "Green Travel": 410 EUR)
- 3,000 - 3,999 km: EUR 530 (for "Green Travel": 610 EUR)
- 4,000 - 7,999 km: EUR 820
- 8.000 km and more: 1.500 EUR
The Erasmus+ Mobility Grant includes the subsistence and travel costs, which are subsidised by the EU Commission / DAAD as unit costs, as shown above. The recipient of the grant is obliged to pay personal tax on any positive differences between real costs and unit costs.
Please contact us if you have a disability, as we may be able to apply for special grants.
There will be no reimbursement of travel expenses within the framework of the LRKG NRW!
All non-academic employees of the administration and central institutions of TU Dortmund University have the opportunity to organize a stay abroad within the framework of the above-mentioned further and continuing education formats and then apply for financial support. It should be noted that each mobility measure must be planned in close coordination with senior staff, the International Office and the Department of Human Resources and Legal Affairs (Department 3).
by e-mail to Department 3.3 (Personalentwicklung)
- Letter of motivation
- Letter of recommendation from the senior staff
- Planned project and a program description
- 3 months before planned mobility
Erasmus+ Departmental Coordinators can apply for funding directly through the International Office (Andrea Schöne).
Before the mobility
Once the Department 3.3 (Personnel Development) / International Office have approved the application, the following information must be submitted or confirmed by e-mail to the International Office (Andrea Schöne) at least six weeks before the planned stay:
- Naming of working days abroad and the period of stay, date of arrival and departure, actual place of arrival and departure, name and address of the host institution
- Program/event schedule
- Declaration of Acceptance (Annahmeerklärung) in German and Mobility Agreement
- Request for a business trip via SAP (you will receive the relevant information from the International Office / Andrea Schöne)
If all documents are complete, the employee will receive a Grant Agreement with the funding guidelines, which must be signed and returned to the International Office.
For your mobility, TU Dortmund University must apply for an A1 certificate (within the EU) / Certificate of Secondment (outside the EU), which you must carry with you during your stay abroad. This certificate is automatically applied for by the Department 3.2 with your SAP business trip application to the health insurance company.
Travel safety: The decision to travel to risk areas lies with you and TU Dortmund University, taking into account the regulations of the Erasmus+ program, the institution's internal strategies and the respective crisis management. This also means that you must inform yourself about the current situation in the host country on the website of the Federal Foreign Office and consult with the International Office before you begin your stay abroad.
During the mobility
- Certificate of Attendance (Host Institution) has to be issued by the host institution / Certificate of Attendance (Language School) has to be issued by the language school at the end of the Erasmus+ mobility period
After the mobility
- Send copies of the travel documents together, the original Certificate of Attendance and a one-to-two page report to the International Office (within two weeks after the end of the business trip)
- The link to the EU online survey will be sent directly to you by the EU Commission via e-mail
Thomas Oeldemann, Executive Assistant to the Rectorate | International Affairs Division
The one-week stay in the European Capital of Culture Timisoara (Romania) was a very valuable experience. The contents conveyed during the Staff Week gave me stimulating ideas for my everyday work at TU Dortmund University. The participation of university members of various nationalities also gave me valuable intercultural insights. The cultural program in Timisoara was very diverse thanks to this year's designation as European Capital of Culture and provided a wonderful insight into everyday life in Romania.
Carolyn Blume, Junior Professor for Digital Teaching and Learning for English
At the end of February 2023, I visited Dr. Achilleas Kostoulas at Panepistimio Thessalias (University of Thessaly) in Volos, Greece. There we exchanged ideas about the history of Greece and the significance of that history in terms of the role of English in Greece today. Excitingly, we visited Dr. Kostoulas' students, who will be working primarily in elementary schools as English teachers. Together, Dr. Kostoulas and I took the lead in preparing an Erasmus+ proposal as part of a Cooperation Partnership.
Contact in the Department of Human Resources
Phone: 0231 755 4796
Contact in the International Office
Silke Viol and Andrea Schöne
Phone: 0231 755 2503