Erasmus+ Staff Mobility

• non-academic staff of the administration and central institutions (e.g. Student Registration Office; Departments; University Library; ITMC; International Office)
• Erasmus+ Departmental Coordinators

Non-academic employees of the administration and central institutions as well as Erasmus+ Departmental Coordinators at TU Dortmund University can apply for the so-called Erasmus+ program countries. These are the:

27 Member States of the European Union (EU)

Belgium | Bulgaria | Denmark | Estonia | Finland | France | Greece | Ireland | Italy | Croatia | Latvia | Lithuania | Luxembourg | Malta | Netherlands | Austria | Poland | Portugal | Romania | Sweden | Slovakia | Slovenia | Spain | Czech Republic | Hungary | Cyprus

6 Program Countries outside the EU

Iceland | Liechtenstein | Northern Macedonia | Norway | Serbia | Turkey

United Kingdom (currently a partner country)

From the 2027/2028 academic year, the United Kingdom will once again participate in the Erasmus+ program as a program country. Details regarding the return are still being clarified.

Switzerland (currently a partner country)

From the 2027/2028 academic year, Switzerland will also return to the Erasmus+ program as a program country. Details of the return are still being clarified.

Funding for Erasmus+ staff mobility to partner countries is excluded at TU Dortmund University.

• Internationalization of TU Dortmund University's work area by developing new processes and methods
• Professional exchange and new perspectives
• Strengthening of own competences
• Expansion and deepening of networks

• Job shadowing
• Participation in workshops and seminars (no conference participation)
• Participation in so-called staff weeks
• Participation in language courses (recommendations)

Funding can only be provided at TU Dortmund University for a minimum duration of two consecutive days up to a maximum of one week (5 working days or 7 calendar days). Based on the available Erasmus+ budget and the number of applicants, the International Office decides whether funding is possible and to what extent the mobility can be supported.

Financial support is based on the different costs of living in the destination countries. Depending on the Erasmus+ project, different funding rates and options apply depending on the country group.

Accommodation Expenses

Depending on the group of countries, the following uniform daily rates apply until the 14th funding day:

• Group 1: 180 EUR
  Austria, Belgium, Denmark, Germany, Finland, France, Ireland, Iceland, Italy, Leichtenstein, Luxembourg, Netherlands, Norway, Sweden
• Group 2: 160 EUR
  Cyprus, Czech Republic, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain
• Group 3: 140 EUR
  Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey

from the 15th to the 60th day of support, the support amounts to 70 percent of the daily rate:

• Group 1: 126 EUR
  Austria, Belgium, Denmark, Germany, Finland, France, Ireland, Iceland, Italy, Leichtenstein, Luxembourg, Netherlands, Norway, Sweden
• Group 2: 112 EUR
  Cyprus, Czech Republic, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain
• Group 3: 98 EUR
  Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey

Travel grants for outward and return journey

In addition to the daily allowances, travel expenses will be reimbursed. The amount is based on the distance between the point of departure and the destination and is calculated using this  Distance Calculator. The flat rates listed below apply per stay.

Also, individual support for sustainable travel is available as part of Green Travel. All participants who have a longer travel time due to the use of sustainable means of transport are eligible. In this case, up to four additional days can be funded as individual support.

Green Travel includes trips where low-emission means of transport such as trains, buses, or carpooling are used for the majority of the journey (more than 50% of the arrival and departure). 

• 10 - 99 km: 28 EUR (for Green Travel: 56 EUR)
• 100 – 499 km: 211 EUR (for Green Travel: 285 EUR)
• 500 – 1,999 km: 309 EUR (for Green Travel: 417 EUR)
• 2,000 – 2,999 km: 395 EUR (for Green Travel: 535 EUR)
• 3,000 – 3,999 km: 580 EUR (for Green Travel: 785 EUR)
• 4,000 – 7,999 km: 1,188 EUR
• 8,000 km and more: 1,735 EUR

Additional funding for participants with a disability or chronic illness

University staff with a degree of disability (GdB) of 20 or more, with a proven disability requiring additional financial support, or with a chronic illness are eligible to apply for funding to cover additional costs through the International Office (Andrea Schöne).

Additional funding for participants who are traveling abroad with a child/children

University staff who receive Erasmus+ funding for a stay abroad and travel abroad with a child or children can apply to the International Office (Andrea Schöne) for support to cover the additional costs actually incurred (actual cost application).

Additional funds can be requested for recipients who are undertaking their mobility abroad with a child or children, provided that

• the child is a biological child, adopted child, or foster child, and
• the child/children is/are taken along for the entire duration of the stay abroad, and
• the child/children is/are a minor. Universities may decide on appropriate age limits for children to be taken along in order to receive the additional funding, while complying with the other mandatory requirements and equal treatment (e.g., compulsory schooling as a criterion).

Important information

The Erasmus+ Mobility Grant covers accommodation and travel costs, which are subsidized by the EU Commission/DAAD as unit costs, as shown above. The grant recipient is obliged to pay tax on any positive differences between actual costs and unit costs.

No travel expenses will be reimbursed under the LRKG NRW.

All non-academic employees of the administration and central institutions of TU Dortmund University have the opportunity to organize a stay abroad within the framework of the above-mentioned further and continuing education formats and then apply for financial support. It should be noted that each mobility measure must be planned in close coordination with senior staff, the International Office and the Department of Human Resources and Legal Affairs (Department 3).

Application documents

by e-mail to Department 3.3 (Personalentwicklung)

1. Letter of motivation
2. Letter of recommendation from the senior staff
3. Planned project and a program description

Deadline

• 3 months before planned mobility

Frequency

If an Erasmus+ staff mobility was carried out with funding, you can reapply for a grant after 2 years.

Note

Erasmus+ Departmental Coordinators can apply for funding directly at the International Office (Andrea Schöne).

Before the mobility

Once the Department 3.3 (Personnel Development) / International Office have approved the application, the following information must be submitted or confirmed by e-mail to the International Office (Andrea Schöne) at least six weeks before the planned stay:

• Naming of working days abroad and the period of stay, date of arrival and departure, actual place of arrival and departure, name and address of the host institution
• Program/event schedule
• Online-Application Form and Mobility Agreement
• Request for a business trip via SAP (you will receive the relevant information from the International Office / Andrea Schöne)

If all documents are complete, you will receive a Grant Agreement with the funding guidelines, which must be signed and returned to the International Office / Andrea Schöne.

For your mobility, Department 3.2 will automatically apply for an A1 Certificate (within the EU) / Secondment Certificate (outside the EU) from the health insurance fund after you have submitted your SAP business trip application. You can carry this with you during your stay abroad or present it later if you are asked for it during your trip.

Travel safety: The decision to travel to risk areas lies with you and TU Dortmund University, taking into account the regulations of the Erasmus+ program, the institution's internal strategies and the respective crisis management. This also means that you must inform yourself about the current situation in the host country on the website of the Federal Foreign Office and consult with the International Office before you begin your stay abroad.

During the mobility

• Obtain a Certificate of Attendance/ Certificate of Attendance (Language School) from the host institution at the end of the Erasmus+ mobility period.

After the mobility

• Send a copy of your travel receipts (flight/train + hotel) together with the Certificate of Attendance (original) to the International Office within two weeks of the end of the business trip.
• A link to the EU Online Survey will be sent to you directly by e-mail from the EU Commission.
• Participation in information events and/or submitting a testimonial for the website is welcome. The Department of Human Resources and Legal Affairs and/or the International Office may contact you with a request to participate.