Erasmus+ Staff Mobility

• non-academic staff of the administration and central institutions (e.g. Student Registration Office; faculties; university library; International Office)
• Erasmus+ Departmental Coordinators

Non-academic employees of the administration and central institutions as well as Erasmus+ Departmental Coordinators at TU Dortmund University can apply for the so-called Erasmus+ program countries. These are the:

27 Member States of the European Union (EU)

Belgium | Bulgaria | Denmark | Estonia | Finland | France | Greece | Ireland | Italy | Croatia | Latvia | Lithuania | Luxembourg | Malta | Netherlands | Austria | Poland | Portugal | Romania | Sweden | Slovakia | Slovenia | Spain | Czech Republic | Hungary | Cyprus

6 Program Countries outside the EU

Iceland | Liechtenstein | Northern Macedonia | Norway | Serbia | Turkey

Funding for Erasmus+ staff mobility to partner countries is excluded at TU Dortmund University.

• Internationalization of TU Dortmund University's work area by developing new processes and methods
• Professional exchange and new perspectives
• Strengthening of own competences
• Expansion and deepening of networks

• Work shadowing
• Job shadowing
• Participation in workshops and seminars (no conference participation)
• Participation in so-called staff weeks
• Participation in language courses (recommendations)

Funding can only be provided at TU Dortmund University for a minimum duration of two consecutive days up to a maximum of one week (5 working days or 7 calendar days). Based on the available Erasmus+ budget and the number of applicants, the International Office decides whether funding is possible and to what extent the mobility can be supported.

TU Dortmund University applies for funding for the Erasmus+ project every year. Each project (so-called calls) usually has a duration of 26 months. In recent years, TU Dortmund University has fortunately been able to increase its Erasmus+ budget. At the same time, however, expenditure has risen continuously. In order to meet these increased demands, it may be necessary for the International Office to prioritize the allocation of funds. Fundamental changes (e.g. funding rates, allocation of funding groups) can be made by the EU Commission / DAAD for each call.

The financial framework conditions are determined by the DAAD, while the implementation is the responsibility of the universities, depending on the budget situation.

If funding is provided via the Erasmus+ program, the following accommodation and travel costs apply:

Accommodation expenses

Depending on the country group, the following uniform daily rates apply (Call 2023):

1. Country Group 1 (Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden): EUR 180
2. Country Group 2 (Austria, Belgium, Cyprus, France, Greece, Italy, Malta, Netherlands, Portugal, Spain): EUR 160
3. Country Group 3 (Bulgaria, FYR of Macedonia, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Turkey): EUR 140

Travel expenses | Unit costs for outward and return journey | Green Travel

In addition to the daily rates, travel costs are added depending on distances between the starting point and destination of the mobility, which are determined uniformly using the Distance Calculator. Reimbursment per stay and depending on the distance with the amounts listed below.

Furthermore, additional funding is possible within the framework of individual support for sustainable travel in the course of "Green Travel". Eligible are all participants who need longer time for the trip due to the use of sustainable means of transport. You can also receive up to 4 additional days of funding under the individual support if you need longer time for the trip due to the use of sustainable means of transport.

•     10 - 99 km: 20 EUR
•     100 - 499 km: 180 EUR (for "Green Travel": 210 EUR)
•     500 - 1,999 km: EUR 275 (for "Green Travel": 320 EUR)
•     2,000 - 2,999 km: EUR 360 (for "Green Travel": 410 EUR)
•     3,000 - 3,999 km: EUR 530 (for "Green Travel": 610 EUR)
•     4,000 - 7,999 km: EUR 820
•     8.000 km and more: 1.500 EUR

Additional funding for participants with a disability or chronic illness

University staff with a GdB of 20 or more or a proven disability, due to which there is an additional financial need or a chronic illness, can apply for support for additional costs incurred via the International Office (contact person is Andrea Schöne).

Additional funding for participants who are traveling abroad with a child/children

University staff who are funded for a stay abroad via Erasmus+ and are traveling abroad with their child/children can apply for support for any additional costs incurred via the International Office (contact person is Andrea Schöne).

Important information

The Erasmus+ mobility grant includes the accommodation and travel costs, which are subsidized by the EU Commission / DAAD as unit costs, as shown above. The grant recipient is obliged to personally pay tax on any positive differences between real costs and unit costs.

There is no reimbursement of travel expenses under the LRKG NRW.

All non-academic employees of the administration and central institutions of TU Dortmund University have the opportunity to organize a stay abroad within the framework of the above-mentioned further and continuing education formats and then apply for financial support. It should be noted that each mobility measure must be planned in close coordination with senior staff, the International Office and the Department of Human Resources and Legal Affairs (Department 3).

Application documents

by e-mail to Department 3.3 (Personalentwicklung)

1. Letter of motivation
2. Letter of recommendation from the senior staff
3. Planned project and a program description

Deadline

• 3 months before planned mobility

Frequency

If an Erasmus+ staff mobility was carried out with funding, you can reapply for a grant after 2 years.

Note

Erasmus+ Departmental Coordinators can apply for funding directly through the International Office (Andrea Schöne).

Before the mobility

Once the Department 3.3 (Personnel Development) / International Office have approved the application, the following information must be submitted or confirmed by e-mail to the International Office (Andrea Schöne) at least six weeks before the planned stay:

• Naming of working days abroad and the period of stay, date of arrival and departure, actual place of arrival and departure, name and address of the host institution
• Program/event schedule
• Online-Application Form and Mobility Agreement
• Request for a business trip via SAP (you will receive the relevant information from the International Office / Andrea Schöne)

If all documents are complete, you will receive a Grant Agreement with the funding guidelines, which must be signed and returned to the International Office / Andrea Schöne.

For your mobility, TU Dortmund University must apply for an A1 certificate (within the EU) / Certificate of Secondment (outside the EU), which you must carry with you during your stay abroad. This certificate is automatically applied for by the Department 3.2 with your SAP business trip application to the health insurance company.

Travel safety: The decision to travel to risk areas lies with you and TU Dortmund University, taking into account the regulations of the Erasmus+ program, the institution's internal strategies and the respective crisis management. This also means that you must inform yourself about the current situation in the host country on the website of the Federal Foreign Office and consult with the International Office before you begin your stay abroad.

During the mobility

• Obtain a Certificate of Attendance/ Certificate of Attendance (Language School) from the host institution at the end of the Erasmus+ mobility period.

After the mobility

• Send a copy of your travel receipts together with the Certificate of Attendance (original) to the International Office within two weeks of the end of the business trip.
• A link to the EU Online Survey will be sent to you directly by e-mail from the EU Commission.
• Participation in information events and/or submitting a testimonial for the website is welcome. The Department of Human Resources and Legal Affairs and/or the International Office may contact you with a request to participate.